Author: SoVT CUD Administrator

Southern Vermont Communications Union District (SoVT CUD)
Regular Meeting of the Governing Board via Teleconference*
Wednesday, April 14, 2021 at 6:00 PM ET

*Teleconference link: https://meetings.sovtcud.net
Zoom meeting ID: 802 768 1791
By telephone (audio only): +1 646 558 8656
One tap mobile: +16465588656,,8027681791#
Technical difficulties: [email protected]

Agenda: Items for discussion and potential decision

1. Call to order
2. Additions or deletions to the agenda _{[1 V.S.A. § 312]}
3. Roll call
4. Conflict of interest
5. Review and approval of minutes
   • SoVTCUDBoardMinutes2021-02-03draft
   • SoVTCUDBoardMinutes2021-02-17draft
   • SoVTCUDBoardMinutes2021-03-03draft
   • SoVTCUDBoardMinutes2021-03-24draft
6. Public comments
7. Announcements
8. Treasurer’s update
9. Legislative update
10. Discussion/decision on next steps with possible Executive Session _{[1 V.S.A. § 313]}
    • Partnership structure: Public-private, operations; incumbent, competitor
    • Discussions covered under NDA
    • RFP process
    • Grant application under H.315
11. Other business
12. Adjournment

Public documents under consideration: https://public.sovtcud.net

To be Posted:
sovtcud.net
facebook.com
frontporchforum.com

To be Emailed:
Governing Board Members (Representatives, Alternates)
Member Town Clerks
Bennington Banner

Southern Vermont Communications Union District (SoVT CUD)
Regular Meeting of the Governing Board via Teleconference*
Wednesday, March 24, 2021 at 6:00 PM ET

Agenda: Items for discussion and potential decision

1. Call to order
2. Roll call
3. Conflict of interest
4. Minutes
5. Public comments
6. Announcements: CUD Accelerator, Annual organizational meeting (May 12)
7. Broadband Innovation Grant: Feasibility study finalized, pivot to business plan
8. Legislative updates
   1. State: H.315, H.360
   2. Federal: American Recovery Plan
9. Community outreach: Front Porch Forum partnership, web development
10. Treasurer’s update
11. Cost to obtain services for capacity building: Doug Dawson, CCG Consulting
12. Cost to obtain services for IT: Google Workspace, ArcGIS
13. Clerk’s update: Public records, data security/retention
14. Vendor updates:
    1. Public-private partnership scenarios, potential decision
    2. CCI discussions under NDA (Executive session if needed)
    3. SpaceX NDA (Executive session if needed)
15. Other business
16. Adjournment

Public documents under consideration: https://public.sovtcud.net
Executive sessions may be called under 1 V.S.A. § 313

*Teleconference link: https://meetings.sovtcud.net
Zoom meeting ID: 802 768 1791
Audio only: +1 646 558 8656
One tap mobile: +16465588656,,8027681791#
Technical difficulties: [email protected]

Southern Vermont Communications Union District (SoVT CUD)
Regular Meeting of the Governing Board via Teleconference*
Wednesday, March 3, 2021 at 6:00 PM ET

Agenda: Items for discussion and potential decision

1. Call to order
2. Roll call
3. Conflict of interest
4. Minutes
5. Announcements
6. Public comments
7. Changes to office of Chair, Vice Chair and Secretary
8. New town and member: Fred Schwacke, Winhall
9. New member: John Hankin, Londonderry (alternate)
10. Feasibility study: Third-party review and submission to State for approval
11. Legislative update: State and federal
12. Industry discussions: Pending and potential NDAs
13. Capacity building: Professional services
14. Schedule: Proposed change to 2nd and 4th Wednesdays
15. Cost to obtain services for administration, IT and web development
16. DVFiber: Memorandum of Understanding (MOU)
17. Other business
18. Adjournment

Public documents under consideration: https://public.sovtcud.net
Executive sessions may be called under 1 V.S.A. § 313

*Teleconference link: https://meetings.sovtcud.net
Zoom meeting ID: 802 768 1791
Audio only: +1 646 558 8656
One tap mobile: +16465588656,,8027681791#
Technical difficulties: [email protected]

Things are moving fast. We need board authorization to enter a non-disclosure agreement (NDA) with Consolidated Communications Inc (CCI). We reached out to CCI to see if there are areas where our goals overlap; our goal of reaching the under-served; their goals post-RDOF. They want an NDA in place before entering those discussions. The NDA itself is confidential and will be distributed separately to reps and alts only.

We are overdue to have liability insurance in place. We plan to distribute info Monday and seek approval to purchase on Wednesday.

Personal from Tim Scoggins: The next few months have the potential to shape the trajectory of SoVT CUD in large measure. I stated at our last meeting that my personal situation has changed and I would not seek re-election as chair in May. I now believe SoVT CUD is best served by electing a new chair sooner, at our next regular meeting on 3 March. I endorse Jeff Such for that job. Nominations will be taken from the floor.

Agenda

1. Call to Order – Start recording
2. Roll Call
3. Conflict of Interest
4. Minutes
5. Announcements
6. Public Comments
7. Insurance
8. Consolidated (CCI) NDA
9. Other Business
10. Adjournment – End recording

Topic: SoVT CUD Special 2021.02.17, 6p

Time: Feb 17, 2021 06:00 PM Eastern Time (US and Canada)

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The main item of business Wednesday will be hearing from RISI with a first look at a two-county feasibility study.

Leadership of Otter Creek CUD (Rutland) and SoVT CUD believe there is value in working more closely together as we develop plans to reach our under-served. The board will be asked to approve the attached memorandum of understanding (MOU) that calls on each to share information and cooperating in ways that are mutually beneficial.

SoVT CUD’s clerk/secretary Bill Meyer has asked to be replaced due to changes in his personal situation. Jeff Such has placed in name in consideration. Nominations will be entertained from the floor. We thank Bill for his service and wish him well. He will continue to serve as rep from Rupert.

6:00PM Meeting

1. Call to Order – Start recording
2. Roll Call
3. Conflict of Interest
4. Minutes
5. Announcements
6. Public Comments
7. 2-County Feasibility Study – RISI
8. Election of New Clerk/Secretary
9. MOU with Otter Creek CUD
10. Other Business
11. Adjournment – End recording

Topic: SoVT CUD Governing Board 2021.02.03, 6p

Time: Feb 3, 2021 06:00 PM Eastern Time (US and Canada)
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Meeting ID: 833 9806 5089
Passcode: 474243
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Southern Vermont Communications Union District (SoVT CUD)
Meeting by Teleconference*
6:00 PM, Wednesday, 6 January 2021

6:00PM Meeting
1. Call to Order – Start recording
2. Roll Call
3. Conflict of Interest
4. Minutes
5. Announcements
6. Public Comments
7. Reports from Officers and Committees
a. Scoggins: Who next for chair?
b. Kearns, Chase: DV Collaboration Committee
c. Pole Data Format Committee
8. Feasibility Study Update
9. Other Business
10. Adjournment – End recording

Topic: SoVT Governing Board 2021.01.06, 6p
Time: Jan 6, 2021 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 890 5078 8944
Passcode: 822413
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+13017158592,,89050788944#,,,,*822413# US (Washington D.C)
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Meeting ID: 890 5078 8944
Passcode: 822413
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Posted on 2021.01.03:
sovtcud.net;
facebook.com;
Front Porch Forum;
Emailed 2021.01.03:
Reps, Alternates;
Member Town Clerks;
Bennington Banner

The SoVT CUD Annual Report is available here:

https://drive.google.com/drive/folders/1x7wip9NDt-YSvHGCsDbGqb7iwFZZBDHg

It is scheduled for final acceptance by the governing board at our meeting on 12 Dec 2020.

Southern Vermont Communications Union District (SoVT CUD)
Meeting by Teleconference*

6:00 PM, Wednesday, December 2, 2020
6:00PM Meeting
1. Call to Order – Start recording
2. Roll Call
3. Conflict of Interest
4. Minutes
5. Announcements
6. Public Comments
7. Reports from Officers and Committees
a. Scoggins: CARES funded hot spots
b. Kearns, Chase: DV Collaboration Committee
c. Pole Data Format Committee
8. Annual Report Approval of Final Draft
9. Other Business
10. Adjournment – End recording

* Topic: SoVT Governing Board 2020.12.02, 6p
Time: Dec 2, 2020 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 885 1957 9846
Passcode: 959263
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Meeting ID: 885 1957 9846
Passcode: 959263
Find your local number: https://us02web.zoom.us/u/ksjPgjqkP

SoVT CUD will hold a public hearing on our annual report at our next regular meeting on November 11. (This has been moved from 11/4 in anticipation of election fallout.) We will be presenting a budget for FY21 and reviewing the past year’s activities. It is important that each town be represented.

Note that the attached annual report is labeled “draft”. Comments, corrections, additions are welcome now. Feedback from selectboards at the hearing will also be incorporated.

Meeting docs and annual report:
https://drive.google.com/drive/folders/1RrkyXgfy1CQuvtTx0tR0TGJJHrXxh-J0

Southern Vermont Communications Union District (SoVT CUD)
Regular Meeting and Public Hearing
by Teleconference*
6:00 PM, Wednesday, November 11, 2020

6:00PM Meeting
1.    Call to Order – Start recording
2.    Roll Call
3.    Conflict of Interest
4.    Minutes
5.    Announcements
6.    Public Comments
7.    Public Hearing on Annual Report
8.    Adjournment – End recording

*SoVT CUD Regular, Annual Report Hearing
Time: Nov 11, 2020 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 854 7972 2043
Passcode: 939502
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+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
Meeting ID: 854 7972 2043
Passcode: 939502
Find your local number: https://us02web.zoom.us/u/kgbhfz8c0

Southern Vermont Communications Union District (SoVT CUD)
Special Meeting by Teleconference*
6:00 PM, Wednesday, October 21, 2020

6:00PM Meeting
1.    Call to Order – Start recording
2.    Roll Call
3.    Conflict of Interest
4.    Public Comments
5.    Executive Session to discuss Tilson proposal
a.    If motion for exec session passes, END RECORDING
6.    Adjournment

*Join Zoom Meeting
https://us02web.zoom.us/j/82488703921?pwd=WTczbGVQSmRaV3p0dGpoeUNBMUZhZz09
Meeting ID: 824 8870 3921
Passcode: 079078
One tap mobile
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+13017158592,,82488703921#,,,,,,0#,,079078# US (Germantown)
Dial by your location
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 824 8870 3921
Passcode: 079078
Find your local number: https://us02web.zoom.us/u/keDbWYicSZ